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Reference
CR350
Business Type
Our client is a leading international NGO focusing on primary healthcare programmes.
Job Background
Main purpose of the role
To support the Country Director in the operational management of the DRC programme in Maniema Province, including recruitment, security, logisctics and human resources. Line manage the Programme Coordinators and ensure compliance to organisational policy and procedures
Job Duties
Overall Objectives (scope)
To act as Country Director (CD) in the CDs absence as required
To manage all programme operations in Maniema Province, review management systems, and make appropriate improvements
To play a key role in developing the organisation's position within eastern DRC
To monitor and maintain compliance with administrative and logistics procedures
To work closely with CD and Logistics Coordinator (Logco) in the monitoring of security and compliance with security guidelines
To assist CD in all expatriate and national staff recruitment and management Responsibilities Operational Management
• Assist in drawing up plans, proposals, and budgets for new projects and extensions of projects in conjunction with the capital and field sites teams
• To assist CD in identifying new areas of need and potential areas for project development and donor funding in eastern DRC
• Ensure regular communications are maintained between the field sites
• Maintain a strong working relationship with the Country Management Team:
• Ensure adherence to timelines for all proposals and review proposals as necessary.
• Ensure reports are completed in accordance with deadlines and undertake report editing where necessary.
• Assist in assessment or evaluation planning and execution in field sites.
• Line manage all Relevant Operation Coordinators and relevant Project Coordinators and Programme Assistants to ensure that appropriate management, administration, personnel, logistic, finance, and communication systems are in place.
• Travel to the project in country as per the DRC mission needs. Security
• Ensure field site security guidelines are reviewed at least quarterly
• Ensure all security incidents are appropriately recorded and reported by project managers to relevant parties
• Actively monitor field site security and advise the CD about developments
• Act as the security focal point for Nord Kivu Province
• Notify CD, international, and national staff of any increases oroutbreaks of insecurity and advise on specific actions that should be taken. Logistics/Finance/Administration
• Ensure all projects adhere to systems and procedures
• Ensure that project implementation meets donor compliance requirements
• Review budgets for submission to donors and provide advice and assistance where necessary
• Maintain an overview of project spending and financial reporting and provide advice and assistance on project spending and budgeting Human Resource Management
• Maintain good team communication, engender good team dynamics and take remedial action when problems occur
• Support team members professionally and monitor and support stress management
• Carry out appraisals according to Human Resource procedures
• In liaison with CD, ensure all new team members are adequately briefed on arrival in the field, and departing team members are debriefed
• Work with CD to maintain up-to-date job descriptions for international staff and together with the HR Manager assist with the preparation of job descriptions for national staff
• Review international staff applications and conduct interviews for short-listed candidates
• Provide support to administrative team in the recruitment process for national staff
• Ensure with HR/Admin Manager that international staff leave requests are processed and HR files regularly updated
• Ensure procedural compliance for:
o International staff appraisal deadlines for anyone immediately managed by the relevant Operations Coordinators or relevant Project Coordinators.
o Staff movements, ensuring all relevant parties are informed (Goma, Field sites, Kinshasa, London) in a timely fashion
• Maintain good inter-team communications and engender positive team dynamics.
• Plan national and international staff requirements and liaise with the CMT and the Human Resource department in London with approval of the CD Representation
• In coordination with the CD, represent the organisation in eastern DRC to donors, local and national health authorities, other NGOs, and any other parties as required.
• Support the CD’s strategic co-operation initiatives with international and national NGOs active in Eastern DRC Other
• Provide coverage for other posts when needed and carry out any other responsibilities as requested by the Country Director.
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Salary
£30,600 to £32,100
Location
Kindu,Maniema Province with frequent travel to field sites
Job Qualifications
Essential
• Strong communication skills, with excellent written and spoken English & French
• Extensive field humanitarian experience in a management role
• Strong project management skills and tools as well as proposal drafting and report drafting
• Understanding of logistics
• Strong knowldege of donors compliance such as ECHO, DFID, OFDA and GFATM
• Strong security management experience
• Strong leadership skills
• Proven problem solving and organisational skills
• Flexibility and the ability to remain calm under pressure
• Experience of conducting needs assessments and project development
• Experience of Financial and HR management
• Ability to work under stressful conditions in an isolated area with basic living conditions
• Good team-worker and able to live and work closely with a small team
• Experience of establishing strong working relationships with colleagues from different functions and cultures
• Experience of a flexible approach to managing and prioritising a high workload and multiple tasks in a fast paced environment with tight deadlines
• Experience of proactively identifying and addressing issues
• Confident and proficient in the use of MS Office
• Ability and willingness to undertake frequent travel to field sites Desirable
• Previous experience of working in East/Central Africa, particularly the Great Lakes region
• Experience in the health sector
Additional Information
To apply, please quote reference CR350 and send in an updated CV and covering letter to: applications@skillsforcauses.com Applications will be reviewed on an ongoing basis
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