|
Reference
CR389
Business Type
Our Client is an international organisation working globally, particularly in Africa
Job Background
The office in Juba, South Sudan is the centre for the programmes in South Sudan. Currently the South Sudan office runs nine programmes and has a projected income of £2.3m for the 2010/11 financial
year. The Country Finance Manager (CFM) is responsible for running the finances of the South Sudan programme overseeing donor reporting, budget preparation and all financial and management accounting. The team, including the CFM, consists of eight people. The CFM will manage the South Sudan Finance team reporting to the Country
Director but will interact with the Regional Finance Manager (RFM), Financial Controller (FC) and Chief Finance Officer (CFO) to meet the global reporting needs of the organisation. The CFM is expected to be an integral part of the senior management team in country and work
closely with the management, technical and operations team in country. Job Purpose:
To provide a pro-active, efficient, timely and relevant finance service to the technical and operations departments including project reports at a level of detail necessary to manage budgets effectively, ensuring proper books of account are maintained in compliance with local law and organisational Finance Management Policies and Procedures and timely management and financial accounting reports are provided to regional and head office staff as laid down in the reporting timetable and to be part of the Senior Management Team of the country team.
Job Duties
1. Financial Accounting
• Ensure monthly transactions are entered in the General Ledger accurately and on a timely basis
• Act as a cheque signatory taking primary responsibility for checking the validity and account coding of payments
• Approve advances for field activity and staff travel, ensuring proper process for disbursement of funds, correct documentation and the settlement of advances in a timely manner.
• Maintaining the integrity of the balance sheet by checking and validating:
a) monthly bank reconciliations, following up outstanding items
b) purchase ledger reconciliations
c) staff advances and other debtors
d) sundry creditors and all other creditors
e) check the fixed assets register is up to date monthly
• Approve the monthly payroll, ensuring direct transfer to staff salary accounts and remitting the payroll deductions to the correct government authorities;
• Work with the Regional Finance Manager to improve financial systems in the Country office, recommending change as part of the global organisational improvement to provide timely and appropriate financial information to Budget Holders and donors.
• Submit the monthly report to the regional office monthly reporting checklist and timetable
2. Management Accounting
• Ensure project financial reports for donor and partners are prepared according to donor requirements; submit reports to the regional office for review prior to submitting to the donor.
• Ensure monthly management accounts are reviewed and variances are acted on by budget holders; report to the CFO on the variances and the corrective action that will be taken.
• Prepare annual budgets and monthly cash flow projections for the country office
• Make regular visits to the field offices, project sites and partners to ensure quality in all aspects of finance management
3. Legal, security and Risk Management
• Coordinate with the auditors to complete required statutory audits;
• Conduct spot checks in the head and field offices to ensure internal control are working
• Regularly review all legal contracts to ensure MC’s financial commitments are met
• Ensure, in conjunction with Country Director and Regional Finance Manager, compliance with all local legal requirements, including tax, pensions and insurance
• Identify and assess risks facing the South Sudan programme and develop mitigation strategies along with the Country Director & Africa Operations Manager Country Finance Manager Sudan
4. Human Resources
• Set the objectives for Finance staff in coordination with the Country Director and carry out performance appraisals at regular intervals and at least annually.
• Actively support and motivate the local finance and technical teams
• Agree with the Regional Finance Manager on adequate capacity and human resource in the South Sudan Finance and admin team
• Ensure that time sheets are completed by all staff on a monthly basis
• Coordinate the absence of finance staff to ensure all gaps are covered and handovers completed prior to any leave
|
|
Salary
Circa $60,000 per annum
Location
Juba, South Sudan
Job Qualifications
PERSON SPECIFICATION
Qualifications:
Essential:
• Qualified ACA, ACCA or CIMA Accountant
• Minimum of 5 years experience in a finance team, with at least two years in a managerial position
Desirable:
• Knowledge of NGO donors and their financial reporting requirements
Work Based Skills and Competencies:
Essential:
• Excellent computer skills with high proficiency in Microsoft excel
• Good analytical and reporting skills
• Excellent interpersonal and communication skills
• Strong ability to be able to manage and prioritise multiple tasks
• Experience in training and developing Finance staff
Desirable:
• Working knowledge of accounting software
Additional Information
The position is based in the Juba office in South Sudan.
Some travel will be required to field offices and programme sites. This position is available now To apply please send in an updated CV and covering letter to: applications@skillsforcauses.com Applications will be reviewed on an ongoing basis
|
